You may have come across the term spooling when it comes to setting up an application for printing. What does this term mean, and how can it help you? Spooling is a process that allows you to print multiple files at once without having to wait for each one to be printed before progressing on to the next.
Hence, It’s a fairly straightforward concept and while it might sound like something only advanced computer users would need, anyone who has ever had to print multiple documents at once will know just how useful it really is.
If you want to learn more about spooling in printing, this article will help you understand every ins and outs. So, scroll down and keep reading!
What Does Spooling Mean When Printing?
Spooling is a technical jargon that relates to printing in an old printer. We say old printer because this term rarely displays on new printer models. It has been a typical phenomenon for more than 5 years old printers.
You can think of spooling as a buffer or cache that stores the printing data temporarily. Spooling is required when you are going to print multiple copies of the same data. When the spooling mode is activated, the printer will print the copies without asking for the user's permission each time.
When it comes to spooling, a particular spooling program is responsible for keeping the queue in check and ensuring that all the printables are appropriately printed.
It'll send the line of documents in the order they were received to the printer (when available). Most people find spooling programs frustrating; however, the functionalities are meant to increase the efficiency of the work and decrease the time needed to process and print through a large amount of data.
How Do I Know If My Print Spooler Is Running?
There are several ways that you can check on the print spooler. The easiest way is to click on Ctrl+Tab+Esc.
You can search on the spooler program from the taskbar that will display after you input the shortcuts. However, this method is only applicable for Windows devices.
Alternatively, you can also use system configuration to identify whether the print spooler is running or not. To do this, enter the run dialogue and type "msconfig" once the window has opened, switch to the service tab, and look for the print spooler.
This is very important for institutions. So, you might want to always keep it on.
Why Is My Printer Spooling And Not Printing?
Don't start panicking if your printer spools but refuses to print. This is a pretty common problem, and there are several reasons why it could occur. As long as you understand the main reason behind this malfunctioning, you will be able to tackle the problem in no time.
The main reason your printer might refuse to do the printing job is that there is something wrong with the printer properties. Usually, if one or more of your printer drivers are moved from their original place, the printer might malfunction even though it spools properly.
You could end the printer and the print spooler and then restart them both to fix this issue. Alternatively, deleting all pending documents might also be an easy solution to the problem.
If several previous commands never got to be executed, they might jam the overall commands that the printer can receive. As a result, the new command might not allow the printing to be executed.
How Long Does Printer Spooling Take And Why?
Print spooling can take longer if you fail or ignore optimizing the settings. Spooling is a critical process. If the printer doesn't spool and print the data on time, businesses could lose massive chunks of profit each second.
The amount of time the printer will take to spool depends on the size of the file and the number of printables being processed. It will be impossible to say how long a spooling might take with specific information. For a small document of a few pages, i.e., 5, spooling will take about 20 seconds to finish.
If the time taken to finish the spooling for the document mentioned above exceeds the given time, you must note that there are some problems at work over here. The spooler program might be overloaded or even stalled unknowingly.
For the sake of technicalities, there are three things that you need to consider when calculating the amount of time it will take the printer to spool.
How Do I Get My Printer To Stop Spooling?
While spooling is an important process in the office, there are certain documents that you might want to avoid spooling. In these cases, it is better that you turn off the spooling.
Turning the spooling program off isn't really a hard deal. You can enter the taskbar by pressing Ctrl, Tab, and Esc together. Once the window opens, look for a print spooler and end the task.
Alternatively, you can use the windows services to close the print spooling process. However, do note that if you are using a macOS, you need to use the printer to turn the spooler off manually.
Can I Still Print If I Disable Spooler?
Spooling makes use of the printer's mainframe to store data so that it can be taken later on and printed off without any excess process. When you disable the spooling, you are disabling any memory from being cached.
However, do note that if you disable your print spooler, you won't be able to print nor see your printer's software. You are stopping the printer from storing data to use that data for printing documents.
Print spooling is an important process for older printers. Therefore if you have a newer model, you do not need to worry about the printer not working once you have turned the spooler off.
Disabling the spooler caused problems with printing, only for older printers. Modern-day printers are made to be even more efficient than they were decades ago.
As you can see, spooling can be a very useful printing option. It doesn’t matter if you’re printing just a few documents or dozens of pages, spooling will only make the entire process smoother and faster.
So, while your printer might not be able to spit out one hundred sheets of paper in a single minute, it will most likely handle them with ease if you do decide to spool all sections. The key here is to keep an eye on your computer resources as well.
If you already have a ton of software running when you try and print multiple documents that have been spooled, then you may encounter some unpleasant issues along the way. However, for everyday printing needs, spooling should be more than enough to accommodate even the most demanding projects for regular printing needs.